Companies risk being exposed to bad publicity and reputational damage if they fail to avoid a hidden pitfall in new legislation on staff pay that comes into force next month, a Harrogate law firm has warned.
Major employers will have a duty to reveal average salary differences between male and female staff for the first time under laws that take effect from 6 April.
But Milners are urging businesses to focus “on the words as much as the numbers” when tackling these new demands so disparities can be explained and given context.
For the looming legislation surrounding gender pay gap reporting requires employers to publish the information on their own websites every year. It must remain accessible for at least three further years.
According to Jodie Hill, a commercial and employment law specialist at Milners, this is could prove a legal minefield for some companies.
Jodie Hill said: This is one of the biggest changes to employment law this year, affecting an estimated one-in-three of Yorkshire’s workforce, and it’s crucial that businesses get it right and steer clear of this potential pitfall.
The press, public and pressure groups will be casting a forensic eye over the data and the window it now offers into staff pay.
Firms risk exposure to bad PR and damage to their reputation if they fail to seize the initiative and properly explain the reasons for the disparity. It’s vital they focus on the words as much as the numbers in ensuring compliance.
Such a narrative is voluntary but we would strongly encourage employers to include one on their website.
It affords an important opportunity to provide context for their data, explain any gender pay gaps, and offer reassurance about the actions being taken to narrow the gap.
Businesses that fail to publish an explanation, or choose not to do so, are particularly vulnerable to adverse comment or being ‘named and shamed’ as it may appear that they have something to hide or their figures may be misinterpreted.
Initially, the new legislation requires private sector companies with 250 employees of more to report the differences in both hourly and annual pay between full-time male and female staff.
But Jodie warned that the requirement could extend to small and medium-sized businesses to bring the UK in line with Europe, where gender pay gap reporting is increasingly commonplace for any company with just 50 or more staff in some countries.
Jodie added: Research has shown that in the UK the gender pay gap is wider in SMEs with 20 to 99 employees. So despite the burden it would generate, it would not be a surprise to see the threshold reduce to include them in the near future.
SMEs should be planning ahead for that possibility now.
As well as mandatory publication of pay differentials on their own website, individual company data will also be made public on a dedicated Government website.
The first reporting date is set for April 4 2018.