Collaborative post
Do you feel as though you are spending too much when travelling on business? Maybe you are looking for new and inventive ways to save, but you don’t know how to go about doing this. Either way, there are some steps that you can take to try and make sure that you get the result you need.
Find Cheaper Hotel Rates
One of the first things you need to do when travelling on business is take the time to find cheaper hotel rates. You also need to take note that during the holidays, prices will surge, especially in major cities. You will also find that there is a rush of people trying to get home, which can lead to further delays. If you want to try and help yourself here, then you need to try and make accommodations so you can take advantage of lower rates. Believe it or not, this is a great way for you to get the result you need.
Choose the Right Vendors
Another thing you need to do is try and make sure that you are choosing the right vendors. Check ahead for large-scale conferences or even events that might be taking place at your travel destination. As time goes on, there’s an increasing need for business meetings and events. Underscoring is yet another way for you to start organising your travel expenses now, rather than trying to take care of them in the future. You should also try and make sure that you establish city spending caps. This can be done on a daily allowance if you want to make things easier on yourself.
Decrease Frequency
You should also make sure that you take the time to decrease the frequency of business travel by trying to consolidate your meetings so that they are all done in a single trip. It’s a great idea for you to use software when trying to do this, as it’s a great way for you to make your life a lot easier. If you feel as though you are having a hard time organizing everything, then you should try and look at where you can cut back. If you can get more done in one trip, then this will have a big impact on your company.
Internal Meetings
If you have a team that is travelling for an internal meeting, then there is nothing wrong with this, but at the same time, you should make sure that you are prioritising having video calls as well. If you are having a meeting with very few people, then you should probably find ways to make this more efficient overall. If you can do this, then you will find it easier to not only get the result you need but also make sure that you aren’t missing out on things later down the line.
Be Productive
Another thing you should do is try and be productive with your meetings if you can. If you are having people come from across London for a meeting, then this is fine most of the time, as you may find that people are in proximity to each other anyway. If you have people coming from outside of London, however, then you might want to look into things like luggage storage St Pancras. This way, people can drop their bags off without having to book a hotel or go back to their base between the things that they have to do. Things like this can make a big difference to you overall, and they can also help you to reduce the travel expenses that you or your team might have.
Offer Economic Transport
Another thing you want to do is offer more economic transport options. Focus on frequent travelers who happen to log more than 10,000 miles. If you can do this, then you can probably establish fleet agreements that give people the access they need to more affordable vehicles. If you have an agreement or if you have a more efficient method of travel, then encourage the most reasonable fare when you can. Additionally, try and take your time to offer fuel-saving driving methods or apps, so that people can navigate properly. Things like this can make a major difference to you, and they can also make it easier to get the overall result you need.
Talk with your Team
If you want to try and make sure that you are as efficient as possible with your travel, then you have to talk with your team. You have to make sure that they are on board with your travel arrangements and that they are open to making changes to their schedule to accommodate the more eco-friendly travel arrangements. If you have a team that cares deeply about the environment, then they may be happier to do this. With that said, if you have a team that cannot make accommodations for any reason, then look at the reason why and work with them on this. You should find that most of the time, you can come to a compromise, whether it involves going on a different day or going to a different meeting space. If you can be open and keep the line of communication as efficient as possible, then this will help you to make sure that everyone’s experience is as good as it could be.
So as you can see, saving money when on business travel is a very easy thing to do, and if you follow this guide, then you will find it easier to not only get the result you need, but also make sure that you and your team are happy when on the go. If you travel a lot, then keeping things like this in mind is so important, as it allows you to make good decisions that will benefit you a lot later down the line. If you need some additional help with your team and travel, or if you travel a lot for business, then having a corporate travel policy, or updating yourself on the one your company has, will help.
